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    Age Group Coordinator (U4/U6/U8/U10*)

    For their age group, the Age Group Coordinator will:

    • Time: Typically, 10 to 15 hours prior to the league start date (March to May). The majority of the work is setting up balanced teams including key volunteer roles
    • Assign players to teams with the list provided by WSCRCA (Instructions provided)
    • *Note: U10 team selection may be done by WSCRCA or an independent 3rd party)
    • Need to be familiar with MS Excel/spreadsheet, organized and responsive, especially prior to league start
    • Forward each team’s roster and volunteer roles to the Team Manager (approx. mid-April)
    • Manage team rosters after released to Team Managers (i.e. cancellations, new registrations)
    • Provide communications and instructions to Team Managers regarding the program
    • Answer emails in a timely manner
    • Liaison between Soccer League Coordinator and Team Managers

    Coach (U4/U6/U8/U10)

    • Time: May to June
    • Provide instruction with the help of 2nd coach (2 per team)
    • Coaching guides will be provided by WSCRCA
    • Attend the coaching clinic in (typically in April)
    • Come prepared to each session
    • Find a delegate when you are away
    • No soccer experience required for grassroots soccer

    FREE registration for players whose parent will volunteer to coach their age group. If you would like to coach your child’s team, please select the registration package: soccer player AND coach. Limited number of registrations available.

    Team Manager (U4/U6/U8/U10)

    • Time: April to June
    • Provide information from the Age Group Coordinator to the Coach, Equipment manager, other volunteers and parents as needed
    • Know the field location and team number you are playing against prior to each game
    • Help spread volunteer workload around on team (e. picture & food, drink pick-up)
    • Pick-up pictures from WSCRCA and distribute to team
    • Bring the food, drinks, & medals to the team at the year-end tournament

    Note: U10 teams play in a third party run league, West Hills United (WHU) House League, who organize their own year-end tournament.

    Team Equipment Manager (U4/U6/U8/U10*)

    • Time: April to June
    • Collect equipment for your team from the League Equipment Coordinator
    • Set up and tear down equipment at each practice
    • Take home equipment at the end of each practice
    • Return equipment at the end of the season to the League Equipment Coordinator
    • Report any missing or damaged equipment to the League Equipment Coordinator
    • U10 – Set-up, tear-down the nets from the Waldorf field locker and place back in locker

    Age Group Uniform Distribution (U4/U6/U8/U10)

    • Time: April
    • Collect age group uniforms from League Uniform Sort and Organize Volunteers
    • Organize pick-up of team uniform packages with Team Managers
    • Record the name of the pick-up volunteer and team number

    WSCRCA Tent Support (Day 1 & YE Wrap-up) (U4/U6/U8)

    • Time: First day of soccer & Last day of soccer
    • Arrive prior to the appropriate age group start time
    • First day: Help families find their field, teams and hand out any unclaimed equipment and uniforms
    • Wrap-up: Be at the field to meet food/beverage deliveries from our sponsor. Hand out food, drinks, medals and photos to each team representative
    • Help put up and tear down the tents/tables

    Pre-season Field Setup (Line Painting)

    • Time: April
    • Normally completed over two to three days, 2-3 hours each day.
    • Paint lines and number fields at least 1 week prior to the commencement of the league
    • Painting instructions provided, including how to use line painters, field dimensions and how to string new fields if lines are faded

    In-season Field Maintenance (Line Painting)

    • Time: April to June
    • Maintain line quality throughout the season
    • Plan ahead for line painting to ensure lines are clearly visible each week
    • Refresh lines every 2-3 weeks, depending on weather (i.e., if rainy, then every 2 weeks)
    • Painting instructions provided, including how to use line painters, field dimensions and how to string new fields if lines are faded

    League Field Management

    • Time: April to June
    • Oversee all things related to the fields used by WSCRCA for its soccer program
    • Liaison between the Soccer Coordinator and City of Calgary Parks Department (i.e., ensure auto-renewal of permits meet the needs of each year’s program)
    • Organize and attend pre-season field set-up and line painting by utilizing volunteer base
    • Normally completed over two to three days, 2-3 hours each day.
    • Paint lines and number fields at least 1 week prior to the commencement of the league
    • Painting instructions provided, including how to use line painters, field dimensions and how to string new fields if lines are faded
    • Collect line painting equipment (i.e., 3-4 line stripers, cans of line paint) from WSCRCA storage facility and bring to the top of the hill to use for pre-season field prep and distribute to in-season field maintenance volunteers
    • Provide backup in case in-season line volunteers are not available or contact others from the volunteer list to provide backup
    • Collect line painting equipment at the end of the season, inspect to ensure they are ready to use next season and return to the WSCRCA storage facility

    League Equipment Coordinator

    • Time: April to June
    • Collect equipment from WSCRCA storage facility at the bottom of WinSport
    • Sort equipment into age groups and teams
    • Distribute equipment to Team Equipment Managers
    • Return equipment to WSCRCA storage facility at the end of the season
    • Help with continuous improvement regarding league equipment management

    League Uniform Sort & Organize

    • Time: April
    • Collect league uniforms for all age groups
    • Prepare a uniform package for each age group
    • Each team will required a shirt, shorts and socks for every player
    • Hand out uniform package to distribution volunteers

    Picture Day

    • Time: Typically one day in late May or early June
    • We no longer have this as a volunteer role at registration
    • Team managers may be asked to provide names of parents to help volunteer on picture day
    • Assist photographers by calling teams prior to their allotted times

    U10 Coordinator

    • Time: January to June. Majority of time is spent during the soccer season (May to June)
    • Liaison between WHU House League, WSCRCA Soccer League Coordinator, WSCRCA U10 Referee Coordinator and Age Group Coordinators.
    • Attend WHU House League meetings (normally 1 per season)
    • Work with referee coordinator volunteer to ensure they are kept informed of schedule changes and game cancelations (note that WHU House League may be coordinating with the referees for WSCRCA and this role will not be necessary)
    • If a third party is used to run U10 player evaluations, help coordinate assistance as needed
    • Engage with coaches/team managers to let them know you are there to assist as our liaison
    • Understand the WHU House League rules. Contacts, process (i.e. field status reporting, score reporting, etc.)

    U10 Referee Coordinator

    • Time: April to June
    • Liaison between U10 Coordinator and WHU House League on behalf of WSCRCA regarding referees (note that WHU House League may be coordinating with the referees for WSCRCA and this role will not be necessary)
    • Managing and ensuring all referees sign the WSCRCA waiver prior to refereeing
    • Manage the scheduling of referees for each WHU House League U10 WSCRCA home game
    • Oversee, track and request payment from WSCRCA Treasurer on behalf of referees

    U10 Boys Field Status Volunteer

    • Time: April to June
    • Responsible for inspecting and reporting WSCRCA home fields’ playability during the regular season
    • Inspects fields on the days the Boys play and reports by 4:00 PM.
    • Update stakeholders, such as WHU House League, WSCRCA U10 teams and WSCRCA referees

    U10 Girls Field Status Volunteer

    • Time: April to June
    • Responsible for inspecting and reporting WSCRCA home fields playability during regular season
    • Inspects fields on the days the Girls play and reports by 4:00 PM.
    • Update stakeholders, such as; WHU House League, WSCRCA U10 teams and WSCRCA referees

    U10 Player Evaluations – Skills Session

    • Time: Typically done on one evening in April
    • Ideally, these volunteers will attend the whole 3-hour session
    • Assist with evaluators as necessary (i.e., runtime watch for skills drills)
    • No previous soccer experience required

    U10 Player Evaluations – Scrimmage Session

    • Time: Typically done on one evening in April
    • Historically we have run (3) one hour scrimmage sessions
    • The number of sessions is driven by registration. Ideally, these volunteers will attend the whole 3-hour session however, we have made accommodations for shorter volunteer durations
    • Main evaluators may be provided by a third party
    • Support main evaluators with player evaluations as directed

    Soccer Coach PIC Volunteer

    • Time: March to middle of May
    • Oversee the Police Information Check (PIC) process for coaches who volunteer with WSCRCA soccer, with support from the WSCRCA Soccer Coordinator
    • Help improve the process and update guidelines
    • Liaison with the Calgary Police Service (CPS)
    • Support WSCRCA and volunteers during the Police Information Check (PIC) process
    • Track and manage CPS applications, including monitoring PIC related emails as needed by;
    • Cross-referencing coach volunteer lists, such as previously submitted PICs, newly submitted copies of PICs and/or the CPS database.
    • Proactively sending out reminders to coaches who have not completed a PIC/VPSC
    • Tracking and reporting to the Soccer Coordinator each coach’s status

    WSCRCA League Soccer Coordinator

    • Time: November to June
    • Responsible for all areas of the WSCRCA soccer program
    • Liaison between Sponsors and WSCRCA Soccer program
    • League equipment orders (i.e., nets, pinnies, cones, field line paint)
    • League uniform orders
    • Budgeting and tracking soccer related expenses
    • Reporting and updating the WSCRCA Board of Directors
    • Responsible for external communications (i.e., public announcements, road signs, Facebook posts, WSCRCA Soccer webpages are up to date) 

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