Soccer Volunteer Roles

WSCRCA Soccer League information can be found on the following 3 web pages:

  1. Main soccer league info page: https://wscr.ca/soccer (key dates, general info on registration, age groups, play fields, volunteering, and more)
  2. Age group information: https://wscr.ca/age-groups/
  3. Soccer volunteer roles: https://wscr.ca/soccer-volunteer-roles/

Age Group Coordinator (U4/U6/U8/U10*)

For their age group, the Age Group Coordinator will:

  • Time: Typically 10 to 15 hours prior to league start date (March to May). The majority of the work is setting up balanced teams including key volunteer roles.
  • Assign players to teams with the list provided from WSCRCA (Instructions provided)
    *Note: U10 team selection may be done by WSCRCA or an independent 3rd party.
  • Need to be familiar with MS Excel/spreadsheet, organized and responsive, especially prior to league start
  • Forward each team’s roster and volunteer roles to the Team Manager (approx. mid-April)
  • Manage team rosters after released to Team Managers (i.e. cancellations, new registrations)
  • Provide communications and instructions to Team Managers regarding the program
  • Answer emails in a timely manner
  • Liaison between Soccer League Coordinator and Team Managers

Coach (U4/U6/U8/U10)

  • Time: May to June
  • Provide instruction with the help of the Assistant Coach
  • Coaching guides will be provided by WSCRCA
  • Attend the coaching clinic in (typically in April)
  • Come prepared to each session

Assistant Coach (U4/U6/U8/U10)

  • Time: May to June
  • Assist the Coach with providing instruction to the team
  • Coaching guides will be provided by WSCRCA
  • Fill in for the Coach if they are unavailable
  • Attend the coaching clinic

Team Manager (U4/U6/U8/U10)

  • Time: April to June
  • Provide information from the Age Group Coordinator to the Coach, Equipment manager, other volunteers and parents as needed
  • Know the field location and team number you are playing against prior to each game
  • Help spread volunteer workload around on team (e. picture & food, drink pick-up)
  • Pick-up pictures from WSCRCA and distribute to team
  • Bring the food, drinks, & medals to the team at the year-end tournament

     *Note: U10 teams play in a 3rd party run league, called the Southwest League (SWL), who organize their own year-end tournament

Team Equipment Manager (U4/U6/U8/U10*)

  • Time: April to June
  • Collect equipment for your team from the League Equipment Coordinator
  • Set up and tear down equipment at each practice
  • Take home equipment at the end of each practice
  • Return equipment at the end of the season to the League Equipment Coordinator
  • Report any missing or damaged equipment to the League Equipment Coordinator
  • * U10 – Set-up, tear-down the nets from the Waldorf field locker and place back in locker

Pre-Season Field Setup (Line Painting)

  • Time: April
  • Normally completed over two to three days, 2-3 hours each day.
  • Paint lines and number fields at least 1 week prior to the commencement of the league
  • Painting instructions provided, including how to use line painters, field dimensions and how to string new fields if lines are faded

In-Season Field Maintenance (Line Painting)

  • Time: April to June
  • Maintain line quality throughout the season
  • Plan ahead for line painting to ensure lines are clearly visible each week
  • Refresh lines every 2-3 weeks, depending on weather (i.e. if rainy, then every 2 weeks)
  • Painting instructions provided, including how to use line painters, field dimensions and how to string new fields if lines are fad

League Field Management

  • Time: April to June
  • Oversee all things related to the fields used by WSCRCA for its soccer program
  • Liaison between the Soccer Coordinator and City of Calgary Parks Department (i.e. ensure auto-renewal of permits meet the needs of each year’s program)
  • Organize and attend pre-season field set-up and line painting by utilizing volunteer base
  • Normally completed over two to three days, 2-3 hours each day.
  • Paint lines and number fields at least 1 week prior to the commencement of the league
  • Painting instructions provided, including how to use line painters, field dimensions and how to string new fields if lines are faded
  • Collect line painting equipment (i.e. 3-4 line stripers, cans of line paint) from WSCRCA storage facility and bring to top of the hill to use for pre-season field prep and distribute to in-season field maintenance volunteers
  • Provide back-up in case in-season line volunteers are not available or contact others from volunteer list to provide back-up
  • Collect line painting equipment at end of season, inspect to ensure they are ready to use next season and return to WSCRCA storage facility

League Equipment Coordinator

  • Time: April to June
  • Collect equipment from WSCRCA storage facility at the bottom of WinSport
  • Sort equipment into age groups and teams
  • Distribute equipment to Team Equipment Managers
  • Return equipment to WSCRCA storage facility at the end of the season
  • Help with continuous improvement regarding league equipment management

Picture day

  • Time: Typically one day in late May or early June
  • We no longer have this as a volunteer role at registration
  • Team manager’s may be asked to provide names of parents to help volunteer on picture day
  • Assist photographers by calling teams prior to their allotted times

Year-end wind up

  • Time: Last soccer day in June
  • Arrange pizza and drinks, in coordination with WSCRCA Sponsorship Coordinator
  • Arrange pick-up/ delivery of food and drinks to the tournament location or meet sponsor delivery person
  • Distribute to team
  • Distribute photos and medals to teams

U10 Coordinator

  • Time: January to June. Majority of time is spent during the soccer season (May to June)
  • Liaison between SWL, WSCRCA Soccer League Coordinator, WSCRCA U10 Referee Coordinator and Age Group Coordinators.
  • Attend SWL meetings (normally 1 per season)
  • Work with referee coordinator volunteer to ensure they are kept informed of schedule changes and game cancelations
  • If 3rd party is used to run U10 player evaluations, help coordinate assistance as needed

U10 Referee Coordinator

  • Time: April to June
  • Liaison between U10 Coordinator and SWL on behalf of WSCRCA regarding referees
  • Managing and ensuring all referees sign the WSCRCA waiver prior to refereeing
  • Manage the scheduling of referees for each SWL U10 WSCRCA home game
  • Oversee, track and request payment from WSCRCA Treasurer on behalf of referees

U10 Boys Field Status Volunteer

  • Time: April to June
  • Responsible for inspecting and reporting WSCRCA home fields playability during regular season
  • Inspects fields on the days the Boys play and reports by 4:00 PM.
  • Update stakeholders, such as;  SWL league, WSCRCA U10 teams and WSCRCA referees

U10 Girls Field Status Volunteer

  • Time: April to June
  • Responsible for inspecting and reporting WSCRCA home fields playability during regular season
  • Inspects fields on the days the Girls play and reports by 4:00 PM.
  • Update stakeholders, such as;  SWL league, WSCRCA U10 teams and WSCRCA referees

U10 Player Evaluations – Skill Session

  • Time: Typically done on one evening in April
  • Ideally these volunteers will attend the whole 3 hour session
  • Assist with evaluators as necessary (i.e. runtime watch for skills drills)
  • No previous soccer experience required

U10 Player Evaluations – Scrimmage Session

  • Time: Typically done on one evening in April
  • Historically we have run (3) one hour scrimmage sessions
  • The number of sessions is driven by registration. Ideally these volunteers will attend the whole 3 hour session however, we have made accommodations for shorter volunteer durations
  • Main evaluators may provided by a 3rd party
  • Support main evaluators with player evaluations as directed

Soccer Coach PIC Volunteer

  • Time: March to middle of May
  • Oversee the Police Information Check (PIC) process for coaches who volunteer with WSCRCA soccer, with support from the WSCRCA Soccer Coordinator
  • Help improve the process and update guidelines
  • Liaison with the Calgary Police Service (CPS)
  • Support WSCRCA and volunteers during the Police Information Check (PIC) process
  • Track and manage CPS applications, including monitoring PIC related emails as needed by:

1.) Cross referencing coach volunteer lists, such as previously submitted PICs, newly submitted copies of PICs and/or the CPS database.

2.) Proactively sending out reminders to coaches who have not completed a PIC/VPSC

3.) Tracking and reporting to the Soccer Coordinator each coach’s status

WSCRCA League Soccer Coordinator

  • Time: November to June
  • Responsible for all areas of the WSCRCA soccer program
  • Liaison between Sponsors and WSCRCA soccer program
  • League equipment orders (i.e. nets, pinnies, cones, field line paint)
  • League uniform orders
  • Budgeting and tracking soccer related expenses
  • Reporting and updating the WSCRCA Board of Directors
  • Responsible for external communications (i.e. public announcements, road signs, Facebook posts, WSCRCA Soccer web pages are up to date)