Soccer Volunteer Roles

WSCRCA Soccer League information can be found on the following 3 web pages:

Main soccer league info page: https://wscr.ca/soccer (key dates, general info on registration, age groups, play fields, volunteering, and more)
Age group information (including age cutoffs and fees): https://wscr.ca/age-groups/
Soccer volunteer roles: https://wscr.ca/soccer-volunteer-roles/

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You can find the signup volunteer page at: https://wscr.ca/about-us/volunteering/

Age Group Coordinator (U4/U6/U8/U10*)

For their age group, the Age Group Coordinator will:

Time: Typically 10 to 15 hours prior to league start date (March to May). The majority of the work is setting up balanced teams including key volunteer roles
Assign players to teams with the list provided from WSCRCA (Instructions provided)
*Note: U10 team selection may be done by WSCRCA or an independent 3^rd party)
Need to be familiar with MS Excel/spreadsheet, organized and responsive, especially prior to league start
Forward each team’s roster and volunteer roles to the Team Manager (approx. mid-April)
Manage team rosters after released to Team Managers (i.e. cancelations, new registrations)
Provide communications and instructions to Team Managers regarding the program
Answer emails in a timely manner
Liaison between Soccer League Coordinator and Team Managers

Coach (U4/U6/U8/U10)

Time: May to June
Provide instruction with the help of 2nd coach (2 per team)
Coaching guides will be provided by WSCRCA
Attend the coaching clinic in (typically in April)
Come prepared to each session
Find delegate when you are away
Not soccer experience required for grassroots soccer

Team Manager (U4/U6/U8/U10)

Time: April to June
Provide information from the Age Group Coordinator to the Coach, Equipment manager, other volunteers and parents as needed
Know the field location and team number you are playing against prior to each game
Help spread volunteer workload around on team (e. picture & food, drink pick-up)
Pick-up pictures from WSCRCA and distribute to team
Bring the food, drinks, & medals to the team at the year-end tournament

*Note: U10 teams play in a 3^rd party run league, called the Southwest League (SWL), who organize their own year-end tournament

Team Equipment Manager (U4/U6/U8/U10*)

Time: April to June
Collect equipment for your team from the League Equipment Coordinator
Set up and tear down equipment at each practice
Take home equipment at the end of each practice
Return equipment at the end of the season to the League Equipment Coordinator
Report any missing or damaged equipment to the League Equipment Coordinator
* U10 – Set-up, tear-down the nets from the Waldorf field locker and place back in locker

Safety Coordinator (U4/U6/U8/U10) – (New Rev 8)

Time: May to June
Assist with ensuring COVID protocols are being observed
Remind parents/guardians around physically distancing
Collect COVID screening forms from each player
Email a picture of each form to the WSCRCA email address
COVID protocols will be updated and provided prior to the beginning of the season

Age Group Uniform Distribution (U4/U6/U8/U10)

Time: April
Collect age group uniforms from League Uniform Sort & Organize volunteers
Organize pick-up of team uniform packages with Team Managers
Record name of pick-up volunteer and team number

WSCRCA Tent Support (Day 1 & YE Wrap-up) (U4/U6/U8)

Time: First day of soccer & Last day of soccer
Arrive prior to the appropriate age group start time
First day: Help families find their field, teams and hand out any unclaimed equipment and uniforms
Wrap-up: Be at the field to meet food/beverage deliveries from our sponsor. Hand out food, drinks, medals and photos to each team representative
Help put up and tear down the tents / tables

Pre-season Field Setup (Line Painting)

Time: April
Normally completed over two to three days, 2-3 hours each day.
Paint lines and number fields at least 1 week prior to the commencement of the league
Painting instructions provided, including how to use line painters, field dimensions and how to string new fields if lines are faded

In-season Field Maintenance (Line Painting)

Time: April to June
Maintain line quality throughout the season
Plan ahead for line painting to ensure lines are clearly visible each week
Refresh lines every 2-3 weeks, depending on weather (i.e. if rainy, then every 2 weeks)
Painting instructions provided, including how to use line painters, field dimensions and how to string new fields if lines are faded

League Field Management

Time: April to June
Oversee all things related to the fields used by WSCRCA for its soccer program
Liaison between the Soccer Coordinator and City of Calgary Parks Department (i.e. ensure auto-renewal of permits meet the needs of each year’s program)
Organize and attend pre-season field set-up and line painting by utilizing volunteer base
Normally completed over two to three days, 2-3 hours each day.
Paint lines and number fields at least 1 week prior to the commencement of the league
Painting instructions provided, including how to use line painters, field dimensions and how to string new fields if lines are faded
Collect line painting equipment (i.e. 3-4 line stripers, cans of line paint) from WSCRCA storage facility and bring to top of the hill to use for pre-season field prep and distribute to in-season field maintenance volunteers
Provide back-up in case in-season line volunteers are not available or contact others from volunteer list to provide back-up
Collect line painting equipment at end of season, inspect to ensure they are ready to use next season and return to WSCRCA storage facility

League Equipment Coordinator

Time: April to June
Collect equipment from WSCRCA storage facility at the bottom of WinSport
Sort equipment into age groups and teams
Distribute equipment to Team Equipment Managers
Return equipment to WSCRCA storage facility at the end of the season
Help with continuous improvement regarding league equipment management

League Uniform Sort & Organize

Time: April
Collect league uniforms for all age groups
Prepare a uniform package for each age group
Each team will required a shirt, shorts and socks for every player
Hand out uniform package to distribution volunteers

Picture day

Time: Typically one day in late May or early June
We no longer have this as a volunteer role at registration
Team manager’s may be asked to provide names of parents to help volunteer on picture day
Assist photographers by calling teams prior to their allotted times

U10 Coordinator

Time: January to June. Majority of time is spent during the soccer season (May to June)
Liaison between SWL, WSCRCA Soccer League Coordinator, WSCRCA U10 Referee Coordinator and Age Group Coordinators.
Attend SWL meetings (normally 1 per season)
Work with referee coordinator volunteer to ensure they are kept informed of schedule changes and game cancelations
If 3rd party is used to run U10 player evaluations, help coordinate assistance as needed
Engage with coaches / team managers to let them know you are there to assist as our liaison
Understand the SWL rules. Contacts, process (i.e. field status reporting, score reporting, etc.)

U10 Referee Coordinator

Time: April to June
Liaison between U10 Coordinator and SWL on behalf of WSCRCA regarding referees
Managing and ensuring all referees sign the WSCRCA waiver prior to refereeing
Manage the scheduling of referees for each SWL U10 WSCRCA home game
Oversee, track and request payment from WSCRCA Treasurer on behalf of referees

U10 Boys Field Status Volunteer

Time: April to June
Responsible for inspecting and reporting WSCRCA home fields playability during regular season
Inspects fields on the days the Boys play and reports by 4:00 PM.
Update stakeholders, such as; SWL league, WSCRCA U10 teams and WSCRCA referees

U10 Girls Field Status Volunteer

Time: April to June
Responsible for inspecting and reporting WSCRCA home fields playability during regular season
Inspects fields on the days the Girls play and reports by 4:00 PM.
Update stakeholders, such as; SWL league, WSCRCA U10 teams and WSCRCA referees

U10 Player Evaluations – Skills Session

Time: Typically done on one evening in April
Ideally these volunteers will attend the whole 3 hour session
Assist with evaluators as necessary (i.e. runtime watch for skills drills)
No previous soccer experience required

U10 Player Evaluations – Scrimmage Session

Time: Typically done on one evening in April
Historically we have run (3) one hour scrimmage sessions
The number of sessions is driven by registration. Ideally these volunteers will attend the whole 3 hour session however, we have made accommodations for shorter volunteer durations
Main evaluators may be provided by a 3^rd party
Support main evaluators with player evaluations as directed

Soccer Coach PIC Volunteer

Time: March to middle of May
Oversee the Police Information Check (PIC) process for coaches who volunteer with WSCRCA soccer, with support from the WSCRCA Soccer Coordinator
Help improve the process and update guidelines
Liaison with the Calgary Police Service (CPS)
Support WSCRCA and volunteers during the Police Information Check (PIC) process
Track and manage CPS applications, including monitoring PIC related emails as needed by;

Cross referencing coach volunteer lists, such as previously submitted PICs, newly submitted copies of PICs and/or the CPS database.
Proactively sending out reminders to coaches who have not completed a PIC/VPSC
Tracking and reporting to the Soccer Coordinator each coach’s status

WSCRCA League Soccer Coordinator

Time: November to June
Responsible for all areas of the WSCRCA soccer program
Liaison between Sponsors and WSCRCA Soccer program
League equipment orders (i.e. nets, pinnies, cones, field line paint)
League uniform orders
Budgeting and tracking soccer related expenses
Reporting and updating the WSCRCA Board of Directors
Responsible for external communications (i.e. public announcements, road signs, Facebook posts, WSCRCA Soccer webpages are up to date)