Soccer Volunteer Roles
WSCRCA Soccer League information can be found on the following 3 web pages:
- Main soccer league info page: https://wscr.ca/soccer (key dates, general info on registration, age groups, play fields, volunteering, and more)
- Age group information (including age cutoffs and fees): https://wscr.ca/age-groups/
- Soccer volunteer roles: https://wscr.ca/soccer-volunteer-roles/
- Soccer Covid-19 Plan Highlights: Covid-19 Plan
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Age Group Coordinator (U4/U6/U8/U10*)
For their age group, the Age Group Coordinator will:
- Time: Typically 10 to 15 hours prior to league start date (March to May). The majority of the work is setting up balanced teams including key volunteer roles
- Assign players to teams with the list provided from WSCRCA (Instructions provided)
*Note: U10 team selection may be done by WSCRCA or an independent 3rd party) - Need to be familiar with MS Excel/spreadsheet, organized and responsive, especially prior to league start
- Forward each team’s roster and volunteer roles to the Team Manager (approx. mid-April)
- Manage team rosters after released to Team Managers (i.e. cancelations, new registrations)
- Provide communications and instructions to Team Managers regarding the program
- Answer emails in a timely manner
- Liaison between Soccer League Coordinator and Team Managers
Coach (U4/U6/U8/U10)
- Time: May to June
- Provide instruction with the help of 2nd coach (2 per team)
- Coaching guides will be provided by WSCRCA
- Attend the coaching clinic in (typically in April)
- Come prepared to each session
- Find delegate when you are away
- Not soccer experience required for grassroots soccer
New in 2022: FREE registration for players whose parent will volunteer to coach their age group. If you would like to coach your child’s team, please select the registration package: soccer player AND coach. Limited number of registrations available.
Team Manager (U4/U6/U8/U10)
- Time: April to June
- Provide information from the Age Group Coordinator to the Coach, Equipment manager, other volunteers and parents as needed
- Know the field location and team number you are playing against prior to each game
- Help spread volunteer workload around on team (e. picture & food, drink pick-up)
- Pick-up pictures from WSCRCA and distribute to team
- Bring the food, drinks, & medals to the team at the year-end tournament
*Note: U10 teams play in a 3rd party run league, called the Southwest League (SWL), who organize their own year-end tournament
Team Equipment Manager (U4/U6/U8/U10*)
- Time: April to June
- Collect equipment for your team from the League Equipment Coordinator
- Set up and tear down equipment at each practice
- Take home equipment at the end of each practice
- Return equipment at the end of the season to the League Equipment Coordinator
- Report any missing or damaged equipment to the League Equipment Coordinator
- * U10 – Set-up, tear-down the nets from the Waldorf field locker and place back in locker
Age Group Uniform Distribution (U4/U6/U8/U10)
- Time: April
- Collect age group uniforms from League Uniform Sort & Organize volunteers
- Organize pick-up of team uniform packages with Team Managers
- Record name of pick-up volunteer and team number
WSCRCA Tent Support (Day 1 & YE Wrap-up) (U4/U6/U8)
- Time: First day of soccer & Last day of soccer
- Arrive prior to the appropriate age group start time
- First day: Help families find their field, teams and hand out any unclaimed equipment and uniforms
- Wrap-up: Be at the field to meet food/beverage deliveries from our sponsor. Hand out food, drinks, medals and photos to each team representative
- Help put up and tear down the tents / tables
Pre-season Field Setup (Line Painting)
- Time: April
- Normally completed over two to three days, 2-3 hours each day.
- Paint lines and number fields at least 1 week prior to the commencement of the league
- Painting instructions provided, including how to use line painters, field dimensions and how to string new fields if lines are faded
In-season Field Maintenance (Line Painting)
- Time: April to June
- Maintain line quality throughout the season
- Plan ahead for line painting to ensure lines are clearly visible each week
- Refresh lines every 2-3 weeks, depending on weather (i.e. if rainy, then every 2 weeks)
- Painting instructions provided, including how to use line painters, field dimensions and how to string new fields if lines are faded
League Field Management
- Time: April to June
- Oversee all things related to the fields used by WSCRCA for its soccer program
- Liaison between the Soccer Coordinator and City of Calgary Parks Department (i.e. ensure auto-renewal of permits meet the needs of each year’s program)
- Organize and attend pre-season field set-up and line painting by utilizing volunteer base
- Normally completed over two to three days, 2-3 hours each day.
- Paint lines and number fields at least 1 week prior to the commencement of the league
- Painting instructions provided, including how to use line painters, field dimensions and how to string new fields if lines are faded
- Collect line painting equipment (i.e. 3-4 line stripers, cans of line paint) from WSCRCA storage facility and bring to top of the hill to use for pre-season field prep and distribute to in-season field maintenance volunteers
- Provide back-up in case in-season line volunteers are not available or contact others from volunteer list to provide back-up
- Collect line painting equipment at end of season, inspect to ensure they are ready to use next season and return to WSCRCA storage facility
League Equipment Coordinator
- Time: April to June
- Collect equipment from WSCRCA storage facility at the bottom of WinSport
- Sort equipment into age groups and teams
- Distribute equipment to Team Equipment Managers
- Return equipment to WSCRCA storage facility at the end of the season
- Help with continuous improvement regarding league equipment management
League Uniform Sort & Organize
- Time: April
- Collect league uniforms for all age groups
- Prepare a uniform package for each age group
- Each team will required a shirt, shorts and socks for every player
- Hand out uniform package to distribution volunteers
Picture day
- Time: Typically one day in late May or early June
- We no longer have this as a volunteer role at registration
- Team manager’s may be asked to provide names of parents to help volunteer on picture day
- Assist photographers by calling teams prior to their allotted times
U10 Coordinator
- Time: January to June. Majority of time is spent during the soccer season (May to June)
- Liaison between SWL, WSCRCA Soccer League Coordinator, WSCRCA U10 Referee Coordinator and Age Group Coordinators.
- Attend SWL meetings (normally 1 per season)
- Work with referee coordinator volunteer to ensure they are kept informed of schedule changes and game cancelations
- If 3rd party is used to run U10 player evaluations, help coordinate assistance as needed
- Engage with coaches / team managers to let them know you are there to assist as our liaison
- Understand the SWL rules. Contacts, process (i.e. field status reporting, score reporting, etc.)
U10 Referee Coordinator
- Time: April to June
- Liaison between U10 Coordinator and SWL on behalf of WSCRCA regarding referees
- Managing and ensuring all referees sign the WSCRCA waiver prior to refereeing
- Manage the scheduling of referees for each SWL U10 WSCRCA home game
- Oversee, track and request payment from WSCRCA Treasurer on behalf of referees
U10 Boys Field Status Volunteer
- Time: April to June
- Responsible for inspecting and reporting WSCRCA home fields playability during regular season
- Inspects fields on the days the Boys play and reports by 4:00 PM.
- Update stakeholders, such as; SWL league, WSCRCA U10 teams and WSCRCA referees
U10 Girls Field Status Volunteer
- Time: April to June
- Responsible for inspecting and reporting WSCRCA home fields playability during regular season
- Inspects fields on the days the Girls play and reports by 4:00 PM.
- Update stakeholders, such as; SWL league, WSCRCA U10 teams and WSCRCA referees
U10 Player Evaluations – Skills Session
- Time: Typically done on one evening in April
- Ideally these volunteers will attend the whole 3 hour session
- Assist with evaluators as necessary (i.e. runtime watch for skills drills)
- No previous soccer experience required
U10 Player Evaluations – Scrimmage Session
- Time: Typically done on one evening in April
- Historically we have run (3) one hour scrimmage sessions
- The number of sessions is driven by registration. Ideally these volunteers will attend the whole 3 hour session however, we have made accommodations for shorter volunteer durations
- Main evaluators may be provided by a 3rd party
- Support main evaluators with player evaluations as directed
Soccer Coach PIC Volunteer
- Time: March to middle of May
- Oversee the Police Information Check (PIC) process for coaches who volunteer with WSCRCA soccer, with support from the WSCRCA Soccer Coordinator
- Help improve the process and update guidelines
- Liaison with the Calgary Police Service (CPS)
- Support WSCRCA and volunteers during the Police Information Check (PIC) process
- Track and manage CPS applications, including monitoring PIC related emails as needed by;
- Cross referencing coach volunteer lists, such as previously submitted PICs, newly submitted copies of PICs and/or the CPS database.
- Proactively sending out reminders to coaches who have not completed a PIC/VPSC
- Tracking and reporting to the Soccer Coordinator each coach’s status
WSCRCA League Soccer Coordinator
- Time: November to June
- Responsible for all areas of the WSCRCA soccer program
- Liaison between Sponsors and WSCRCA Soccer program
- League equipment orders (i.e. nets, pinnies, cones, field line paint)
- League uniform orders
- Budgeting and tracking soccer related expenses
- Reporting and updating the WSCRCA Board of Directors
- Responsible for external communications (i.e. public announcements, road signs, Facebook posts, WSCRCA Soccer webpages are up to date)